8 Automations. 20+ Hours Saved.
Every Week.
Every automation is pre-built, tested, and deployed on your dedicated private server. Fully customized with your clinic name, hours, and messaging. Live in 48 hours.
Appointment Reminder Sequences
Reduce no-shows by 40–60%
Personalized reminders at 48h, 24h, and 2h before every appointment — across SMS and email. Patients confirm, reschedule, or cancel by replying. Front desk sees updates instantly.
- 3-touch sequence per appointment
- Two-way SMS confirmation
- Auto-syncs with booking system
- Suppresses if already confirmed
No-Show Recovery & Rebook
Recover 30–50% of missed appointments
When a patient misses their appointment, a recovery SMS fires within 10 minutes with a frictionless rebook link. Most practices recover 1–3 appointments per week from this alone.
- Fires 10 min post-no-show
- 2-attempt max (never spam)
- Auto-logs rebook in calendar
- Hands off to reactivation at 48h
Google Review Requests
+8–15 new 5-star reviews per month
Sent 4 hours after a completed visit — when patient satisfaction is highest. One link, one tap. Most practices go from 15 reviews to 100+ within 90 days.
- Smart timing (4h post-visit)
- 1 request per 90 days per patient
- Suppresses after complaints
- Tracks review velocity
After-Hours FAQ Responder
Zero missed leads after 6pm
When the clinic is closed, ClinicClaw answers questions, captures new patient leads, and books appointments — automatically. New patients at 11pm get a response in seconds.
- Active after clinic hours & weekends
- Captures lead name + phone
- Notifies owner of new leads instantly
- Web chat widget included (Operate+)
New Patient Welcome Sequence
Maximize first-visit show rate
From the moment a new patient books, a 3-message welcome sequence builds anticipation, reduces anxiety, and gives them everything they need for a great first visit.
- 3-message sequence over 48h
- Includes prep instructions
- Day-after follow-up drives rebooks
- Suppresses if patient cancels
Insurance FAQ Responder
Handle the same 20 questions automatically
Your front desk fields the same insurance questions every day. ClinicClaw handles them all — instantly, accurately, 24/7 — while escalating anything that needs a human.
- Handles 20+ common insurance questions
- Custom answers for each clinic
- Escalates billing disputes to owner
- Always offers to book
Monthly Reactivation Campaigns
Re-engage 8–15% of lapsed patients monthly
Every Tuesday, ClinicClaw identifies patients who haven't booked in 60+ days and sends a personalized, seasonal outreach. It's the 'lost revenue you didn't know you had.'
- Runs automatically every Tuesday
- Filters patients inactive 60-180 days
- Seasonal/personalized templates
- Respects opt-outs instantly
Referral Tracking & Thank-You
Turn happy patients into a referral engine
When a new patient mentions who referred them, ClinicClaw automatically thanks the referrer. Small gesture, massive loyalty. Word-of-mouth becomes a system, not an accident.
- Auto-detects referral in intake
- Sends thank-you to referrer
- Tracks referral source over time
- Optional: referral incentive program
All 8 automations. Deployed in 48 hours.
Each automation is pre-built and customized for your practice. You review everything before it goes live. No surprises.
Operate = all 8 · Launch = reminders + no-show + reviews